Animator Guide — SmartFalco

1. Your role as an animator

The animator is the club's hands-on lead. You can create and manage your own courses and events, track registrations and attendance, and communicate with participants. You don't edit other animators' activities or the club settings — that's the administrator's domain.

💡 Tapping an activity card opens it directly for editing if you're in charge of it — otherwise, its read-only detail view.

2. Create and manage your courses and events

Courses

A course is attached to the club's current season (dates, weekly time slots, capacity, price).
Members sign up online; if the course is paid, payment happens at enrollment.
The required documents (medical certificate…) defined by the club are automatically requested from enrollees.

Events

One-off or recurring, free or paid, with limited capacity if needed.
Automatic reminders are sent to registrants before the deadline.
Tournaments have their own dedicated registrations.

3. Track attendance

For each session, mark who is present or absent in just a few taps. The attendance history is visible on the member's record and feeds the club's statistics.

4. Communicate with members

Internal messaging — write to a member or a group (a course's enrollees, for example).
News — publish announcements visible to the whole club.
Members receive notifications on mobile and web.
A message opened from an ad, a course or an event carries that context for the person you write to.

5. Sub-roles: teacher, treasurer, technician, licenses

The administrator can assign you cumulative sub-roles:

Teacher — you are listed as one of the club's instructors, with a record linked to the season (useful for the club's HR tracking).
Treasurer — you get access to the club's accounting module: cash journal, entries, exports.
Technician — you manage equipment and the club assets (resources, bookings, units).
Licenses — handles federation licenses and may open the documents a license requires (the approval decision stays with the administrator).

6. The club's document binder

As a member of the club's staff, you may publish in the shared binder: bylaws, internal rules, minutes, letter templates. Fill in a title, a description, a version and tags, attach the file — and every member of the club can read it.

⚠️ The binder holds nothing confidential: it has no reader list. Never file a member's personal document there (medical certificate, ID, parental authorization) — those belong to the supporting-documents system, which only administrators can open.

7. Your personal space

Like every member, you have "My space": your own registrations, your payments, your documents and your family profiles. Your animator role adds to your life as a participant — it doesn't replace it.

8. Finding help

The app carries its own help: the Help entry, pinned at the bottom of the side menu.

Frequently asked questions, with a “Help on this screen” filter that shows only what concerns the page you came from.
Report a problem — describe what went wrong; the answer arrives in “My reports”. The 🐞 icon in the top bar attaches a screenshot of the screen you were on.
User guide — this guide, opened at the page for your role and in your language.